How it works for artists

Learn – Artists in Schools

A key initiative under Manitoba Arts Council’s (MAC) 2017-2022 strategic plan, Designed to Thrive, is the review of its programs.  The intent is to streamline the granting process, preparing for a more efficient and effective online application system.

MAC has reorganized its granting programs under 6 streams:  Create, Share, Learn, Support, Indigenous 360, and Recognize.  Within these streams are a total of 15 programs.  All former program budgets were amalgamated, and new standardized guidelines and forms were created.

In December 2018, MAC launched its new arts-in-education program, Artists in Schools.

 

How it works

At any stage of the application process, MAC’s invites you and/or the participants of the project to meet with the Program Consultant responsible for the Artists in the Schools program.

Applicant: professional artist, Indigenous Knowledge Keeper, arts group, and/or arts organization who are applying for grant funding under the Artists in Schools program

School: partnering Manitoba school

 

Step One: Preparation

Before you start planning your project, you will need to:

What has changed

Our previous arts-in-education programs, ArtsSmarts and Artists in the Schools, have now become one program: Artists in Schools. This program has three grant types available: Workshops, Short-term projects and Three-year projects.

 

Step Two: Define how you want to work

In this program, artists may submit multiple applications to each deadline. They may want to work differently in different schools. So, each application can be different. Applications for different grant types can be submitted to the same deadline.

  • An application may only include one school
  • A school may only be part of one application per deadline
  • A school may only participate in one project per school year
  • Applicants may receive Manitoba Arts Council grant commitments up to maximum of $30,000 per year

 

Step Three: Find a partner

Artists and educators connect in a myriad of ways. Try to identify who you would want to work with. What makes this partnership important to you?

You can choose to work with any school listed in either the First Nations Operated School Directory or the Manitoba Education and Training Schools in Manitoba Directory.

We encourage you to create a profile on the Canada’s Map of Arts and Learning on the Canadian Network for Arts and Learning website. This is an online interactive map that schools will be encouraged to use when searching for an artist to work with their students. You can also send schools to your profile on the map to learn more about your work.

What has changed

MAC will no longer publish a directory of artists who are eligible to work in schools. Any eligible artist can apply to work with any school listed in either the First Nations Operated School Directory or the Manitoba Education and Training Schools in Manitoba Directory.

 

Step Four: Build an application

Artists and educators work collaboratively to build an application. When building an application, discuss the following:

  • student needs that you intend to address
  • goals you want to achieve
  • learning outcomes you want to create
  • scope and scale of the project activities you want to undertake to reach your goals
  • other collaborators needed to achieve project goals
  • requirements for the School Commitment Form (This includes the educational statement, the budget, and the clearance requirements needed to work in the school)
  • clearance requirements needed by the project participants for them to be approved to work in the school

What has changed

  • All grant funds are transmitted to the applicant. The applicant (lead artist) will be responsible for the project budget and payment of other artists and collaborators participating in the project.
  • Schools are encouraged, but no longer required to contribute to the expenses of the project. Applicants can apply to MAC for up to 100% of the project’s expenses. No funds are payable to the school by MAC under this program.
  • It is now the school’s responsibility to determine who works with students in their classrooms and under what terms. As part of the application, schools are required to complete and sign a School Commitment Form. Only the artists and collaborators approved to work in the partnering school should be listed on this form.

 

Step Five: Submit an application in the Online Application System

Artists create an application per school in MAC’s Online Application System.

  • You can begin multiple applications and save them as drafts until they are ready to be submitted.
  • An application summary from the Online Application System can be shared with the school at any stage of the application process.
  • The school must provide the artist with a completed and signed School Commitment Form to be submitted with the application.

What has changed

  • Application will no longer be submitted by the school. The professional artists, arts/cultural professionals, Indigenous Knowledge Keepers, professional arts groups or organizations participating in the project will submit the application through MAC’s Online Application System.
  • There are now two application deadlines:
    • June 5: for projects scheduled between September and the end of May of the next school year
    • October 5: for projects scheduled between January and the end of May of the current school year

 

Step Six: Assessment of the application

As a steward of public funds, MAC endeavours to make the best possible use of its resources. To ensure that funding decisions are made fairly and are grounded in the artistic community it serves, MAC uses peer assessment.

For the Artists in Schools program, peer assessors are qualified artists and educators with experience and knowledge relevant to the applications under consideration. They are individuals capable of making an informed assessment of the comparative merits of grant applications and advising on priorities for funds.

The criteria that will be used to assess your application can be found in the guidelines and application preview and the School Commitment Form.

 

Step Seven: Notification of results

After a decision is reached on your application, you will receive an email notification. It is the responsibility of the applicant to notify the school of the results. MAC does not release results by phone.

Applicants can expect to be advised of the results at the following times:

  • June 5 deadline: mid-August
  • October 5 deadline: mid-December

 

If an application is unsuccessful

  • The applicant may submit the same project to a subsequent deadline
  • the school may decide to partner with another artist who can submit a new application to another deadline

 

If the application is successful

  • The applicant and the school will be required to sign a funding agreement.
  • All grant funds are transmitted to the applicant. The applicant (lead artist) will be responsible for the project budget and payment of other artists and collaborators participating in the project. No funds are payable to the school by MAC under this program
  • Applicants must submit a final report by June 1 of the school year for which the AIS grant was awarded. If a final report is not submitted by June 1, applicants will be deemed ineligible to apply for AIS funding for the next school year.
  • Schools are encouraged to submit a final report, but it is not mandatory.

 

For assistance, call 204-945-2237 or (toll-free) 1-866-994-ARTS (2787) or email helpdesk@artscouncil.mb.ca

 

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